You can manage leaves taken by employees using the
hr_holidays module. Go to the menu
Settings > Configuration > Human Resources.Then in
Additional Features tick the
Manage holidays, leaves and allocation requests.And then click on the Apply button.
Install hr_holidays module
Using the menu Human Resources > Leaves > Leave Requests an employee can request a leave.
Leaves requests can be recorded by employees and validated by their managers. Once a leave request is validated, it appears automatically in the agenda of the employee. You can define several leave types (paid holidays, sickness, etc.) and manage allocations per type.
Odoo ERPOnline can provide the following features for efficient holiday management process:
- It helps you to manage leaves and leave requests.
- Synchronisation with an internal agenda (use of
crm) is possible: in order to automatically create a case when a holiday request is accepted, you have to link the holidays status to a case section.
- You can set up colour preferences according to your leave type, for example, Sick Leave should be red in reports.
- An employee can request for more days off, by making a new
Human Resources > Leaves > Allocation Requests.
The statistical report for leaves can be seen using the
Reporting > Human Resources > Leaves Analysis menu.
You can define various leave types which can be availed of by an employee during a request for leave. To define a new leave type, navigate to
Human Resources > Configuration > Leaves Types and click
Leave Type form
You can configure the following information:
Leave Type: A name for the leave type.
Colour in Report: A colour that will be used in the leaves summary report.
Meeting: If you select a meeting, once a leave is validated, an event will be created in the calendar.
Apply Double Validation: If True, then the request will require a second validator.
Allow to Override Limit: If True, the employee will be allowed to take more leaves than the maximum limit.
After entering the leave type information, click Save.
An employee can request for leave from
Human Resources > Leaves > Leave Requests. In a new
Leave Requests form, you may enter the following:
Description: Reason for leave.
Mode: Either By Employee or By Employee Category.
Employee: If leave category is By Employee, you must select an employee who places this request.
Category: If leave category is By Employee Category, you must select an employee category which places this request.
Leave Type: Select a pre-defined type of leave.
Duration: Leave start date and end date.
days: It is calculated based on the Start Date and the End Date.
Leave Requests form
The employee can then
Save the request which will also make it available to his manager for approval. The employee's manager can find leave requests awaiting approval by navigating to
Human Resources > Leaves > Leave Requests to Approve. The manager can select a pending request to open its form view and click Refuse to reject the request or Approve to accept the request. If the selected leave type has
Apply Double Validation set to True, then another action by a second manager will be required to give the request its final state, from
Waiting Second Approval to either
Previous holidays can be tracked in a number of ways in Odoo ERPOnline. You can get a report of your(currently logged in user) leave requests from
Human Resources ‣ Leaves ‣ Leave Requests. Click
Validated in the Filters to see a list of your approved leave requests. To see refused requests, clear your filters and see the records marked with the colour red.
To see your(currently logged in user) allocation requests, navigate to
Human Resources > Leaves > Allocation Requests and follow the same procedure as above.
Human Resources > Leaves > Leaves Summary, you can track previous leaves as well as allocation requests in the same manner, but only for the currently logged in user. By default, you can see the requests grouped by leave type and which are validated.
Reporting > Human Resources > Leaves Analysis will give you the statistical report of leaves and allocations grouped by year, employee and leave type.
All the above statistical reports are enhanced by various filters and groupings to assist you in your search for required information. You can filter requests by their
State (Validated, To Confirm, To Approve),
My Leaves and
My Department Leaves. You can also view requests placed in
This Month. You can group by
Employee, Manager, Department, Type, Category, Start Date and
Leaves Analysis statistical report
To get an overview of leaves by department, go to
Reporting > Human Resource > Reports > Leaves by Department. You may select a
From date, a
Leave Type (Approved, Confirmed or Both Approved and Confirmed) and select at least one department. Click
Leaves by Department PDF report
To be able to request leaves at all, an employee must be allocated some leaves which he can avail of. Usually the management makes an allocation of leaves for its employees. But, for instance, when an employee has been working on an exceptional basis on weekends, he might be entitled to extra leaves. In such a case, the employee himself can be allowed to place a request for allocation, which can then be approved or rejected by his manager. If approved, the employee can request leaves based on the type and limit of this allocation too.
Leave allocations can be requested from
Human Resources > Leaves > Allocation Requests. In its form view you can fill the following details:
Description: A name for the request.
Allocation Mode: Either By Employee or By Employee Category.
Employee: If allocation category is By Employee, you must select an employee for whom this allocation is made.
Category: If allocation category is By Employee Category, you must select an employee category for whom this allocation is made.
Leave Type: Select a pre-defined leave type.
Number of Days: The number of days requested for allocation.
Reasons: Specify the reason of request.
The employee can click Save.
Allocation Requests form
The manager will then find this request in his list of allocation requests. He can then either click
Refuse to reject the request or click
Approve to accept the request.